Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Learn about the key requirements, duties, responsibilities, and skills that should be in a personal executive assistant job description.
Learn the essential Effective Calendar Management for Executive Assistants techniques to keep your Executive on schedule.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
My life as a High-Level Assistant for Chairmen/CEOs of Sony, MGM, Fox, & Executive Producers
Facilitating a collaborative relationship with an emphasis on a shared purpose is key to being a successful strategic assistant. Melba Duncan enlightens on what it truly means to be accountable as an executive assistant.
Free Downloadable Executive QuestionnaireMany times we come into new roles without so much […]
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Unlock your full potential with these free resources for Executive and Personal Assistants. Invaluable resources for all Assistant tasks.
Description ******This is for a DIGITAL DOWNLOAD only****** This Executive Assistant PNG sublimation design is the perfect way to create custom office decor and personalized gifts. Ideal for corporate gifting, this digital download is great for making t-shirts, mugs, and other items that recognize the hard work of executive assistants. Whether you're crafting for a special occasion or just want to show appreciation, this design adds a professional touch to any gift or decor. Download today to celebrate the invaluable role of executive assistants in style! This is a DIGITAL file of a printable PNG download - no physical product will be shipped! This PNG is perfect for creating sublimation products, shirts, mugs, masks, invitations, framed art prints, and so much more! This is not an SVG file and cannot be used as one. PNG’s are sent as finished files with transparent backgrounds. Please make sure you have the required software and knowledge to use this graphic before making your purchase. We do not offer refunds for digital downloads. * IMPORTANT* every effort has been made to represent the true colors of this file, but resolution may vary from screen to screen and printer to printer. This is out of my control. * Watermarks will not be on the image that you purchase to download. You are not allowed to re-sell the files in digital formats. If you need help with anything, have a specific request, or need something customized, please don't hesitate to contact me.
The Top Five Characteristics to Being a Good Executive Assistant. Behind every executive is an executive assistant who makes business happen. Executive assistants provide high-level administrative support, including preparing reports, handling corresponde
The executive who communicates everything to their team through an assistant is missing the entire point of leadership itself.
The perfect executive assistant has unmatched attention to detail, excellent interpersonal skills, and the ability to sync up an almost infinite number of calendars. Here's what you need to be a great EA.
Here are 10 random tips I’ve culled over the years on how to be a better assistant. This is part 2. 1. If your boss’ door is open, listen in so you can anticipate their needs. As an assistant, you normally sit right outside your boss’ office and should be able to hear their conversations. I always usually half listen in as I’m working. When I do listen in, I hear my boss and his colleague wonder when Comic Con is or when one accidentally spills a bottle of water. Then, I’m able to bring in the information they need on a piece of paper without interrupting their meeting or a roll of paper towels and a new bottle without being asked. Being a good assistant is about knowing what they might ask for next and saving them that step of actually asking you. If their meeting is confidential, your boss will close their door so don’t worry. And whenever you listen in, the only time you should react or show you are listening is, is when it is work related and they need help. This means, even if you hear them have small talk in the beginning and one of them cracks a funny joke, you should not be laughing out loud a long with with them! Just laugh to yourself! 2. Run or walk fast wherever you go. Time is always of the utmost importance and hustling is one of the best traits an assistant can have. I always make it a point to either actually run or walk fast whenever I am in the office. If my boss summons me to his office I actually run the 7 feet to his desk. When the phone rings and I have to find my boss, I run to locate him. Around the office, a colleague always jokes with me that whenever she runs, she calls it “I’m doing the Kiyomi.” The amount of time you save by actually speed walking or running to get something is enormous. It also states you take your job seriously and understand that every task is of the utmost importance and has urgency. 3. If you want to complain, offer a suggestion at the same time, better yet 3 suggestions. I think most workers view their supervisors as psuedo-parents since they assign you work, give feedback, and are authority figures. Our entire lives were spent being shaped and guided by those who oversee us. First it was our parents, then our teachers, and then our college professors. It’s how we operated for the first 20+ years of our lives so it is understandable that we might see our bosses in this way. However, at work, you are there to work. And your boss has a lot on his plate answering to his boss, board members, or clients. He barely has enough time and attention span for his own job and overseeing his department/colleagues that when you present him with a problem that he probably didn’t even know existed, he has even less of a clue how to fix or solve it than you do, not to mention the time. This is why I advise that if you have a complaint or a problem you should also have 3 good suggestions. More often than not, your boss’ role in the company is as a leader, visionary, and strategist, not so much one who actually carries out the work. He will most often oversee, guide, and a grant approval. This is why you offering suggestions helps get the ball rolling toward actually implementing a solution. 4. Name-drop effectively on behalf of your boss. Sometimes you will be in a situation where you need to name-drop on behalf of your boss. Say, if you need to make a dinner reservation at the hottest spot in town. It works to be kind instead being snobby about it. I name drop as a last resort. When I call a restaurant, I ask for a reservation first and if they say they are too packed, I respond in an almost embarrassed tone and say the following. “Oh... I’m actually calling on behalf of my boss, Mr X. I’m not sure if you’re familiar with him, he’s the CEO of ________. He really loves your restaurant and wanted to have a dinner meeting there.” That usually seems to work. If not, at least you tried. 5. Will this be complimentary? When you work for a well-known executive, you will be told about certain products or services. If you know the offer is legitimate, sometimes you wonder if they are trying to sell your boss something or if they are giving it for free. To ask without sounding cheap, the key phrase is, “Is this complimentary?” Keep in mind though, unless you know the person or company very well, everything comes at price. The only time I use this phrase is if my boss bought something, the product was faulty, and the business offers to right a wrong. I might ask if the return shipping will be complimentary/refunded. 6. Label phone extensions “Lines 1, 2, 3, 4” If your boss’ phone has multiple phone lines, mark them numerically instead of their separate extensions. When the phones are ringing off the hook and 2 are on hold, you’re on one line, and the other one on hold is for your boss, it’s much easier to say, “Grab line 1.” I’ve worked in other offices and we had to say “the top line” or “the bottom one” or “the 2nd to the last one” and it’s just too many words to say. 7. Lend books or movies out or share whatever hobbies to foster good relations. I’m a big fan of reading and movies so I always like to lend my books or DVDs to executives and other assistants. I even knew one co-worker who would share his Neftlix DVDs with people at work! After he watched it, he would give it to someone else to watch and made sure they sent it back in afterward. Wow! 8. You have a great vendor when they bend to accommodate you. Often as an assistant, you have to use outside companies for flowers, birthday cakes or lunches. The best vendors are the ones that will go the extra step by offering to go out and buy whatever they don’t normally have in stock or who will go the extra mile. Reward them by constantly using them. It’s very hard to find good vendors. I’ve been able to have restaurants deliver to us when they normally wouldn’t or have them actually go out and buy special china and platters for a big lunch knowing they could always use it again with us or another client. They will also start doing what good businesses do, not charging us for another set up fee or replacing free of charge items that through no fault of theirs or ours were damaged. Here’s a small, but powerful example. We were having a catered lunch with dessert. Unexpectedly the weather turned sunny and bright around lunch time. In the short 15-20 minute ride over the chocolate desserts melted all over the other desserts on the big platter. Upon arrival, the driver and I discovered this when the food was being unloaded. The driver rushed back and brought a new dessert plate and then said ALL of our desserts would be free because of the small mishap. This was no one’s fault and the dessert wasn’t cheap. But they were willing to eat the cost. They wanted to let us know they valued our business and would go the extra mile to keep us happy. Even when things weren’t their fault they would fix it. You’ll find that a mutually-beneficial relationship starts to develop. I went to eat at that same restaurant on my day off one day and brought a friend. Although it was packed they recognized me and sat me right away! Anytime I find a new restaurant I like, I make it a point to bring all of my friends there too. 9. If you work at a big company, are new, or work for someone high profile, people you've never met will already know your face and name somehow. One of the oddest things to me was that very often at work, people I never met always greeted me by name and would strike up conversations with me. At first I thought it was someone I had spoken on the phone with, but never saw face to face. However, the longer I worked there, I realized it wasn’t that. Almost anywhere I worked, people would know me because I was in such a visible office or that I sat in a very visible area. I had no idea everyone became familiar to me without my knowledge. It still continues to this day where the new person is not so new anymore, but they are new to me and forget to introduce themselves and they just carry on as if we are best friends so I feel awkward saying, “I don’t know your name!” LOL At one event, someone actually claimed we knew each other and had previously met. I knew for a fact that was not true because when they said when we had met, I actually hadn’t even been working there yet! I didn’t disagree, but I did realize that was more of a case where they insisted they knew me because they thought it would beneficial to them. Although there was nothing I could actually help them with. 10. Always have a suit jacket on hand or an extra change of work clothes. I worked in a really casual office where everyone wore jeans, t-shirts and flip flops. One day my boss forgot something and asked me to drop off paperwork at her important business seminar. I knew everyone would be dressed up and luckily, I had my handy black suit jacket. Once I threw that on over my t-shirts, jeans, and black sneakers, I actually looked more business casual. Or if you were to spill something on yourself, you can’t work for a CEO and present yourself in that manner. So this where extra clothes come in handy.
I love pens. I love notebooks. It is a hard task to get […]
Use our expert writing tips and four executive assistant resume examples to effectively highlight your top professional skills and qualifications.
Ensure you impress your next boss with your personal assistant resume by checking out our resume example and four professional writing tips for help.
As executive assistants, time management and productivity are at the heart of our role. Balancing a multitude of tasks while providing unwavering support to our executives can be challenging…
Working as a private assistant requires paying the utmost attention to detail. How do the best assistants manage their principal's exceedingly busy lives?
Looking to start managing up today? Learn through this simple infographic by managing up expert and author, Mary Abbajay.
A few times now, coworkers have asked me, “Lindsay, how do you stay so organized?” Cutting to the chase (because that’s what organized people do), here are my tips, tools, and treasures for staying…
Here are 10 ways to be a great admin assistant and get noticed for all the amazing, crucial work you do.,Here are 10 ways to be a great admin assistant and get noticed for all the amazing, crucial work you do.,Here are 10 ways to be a great admin assistan
In a bustling office setting, it’s easy to overlook a manager’s personal assistant, but they’re often the glue that holds a company together. From organizing schedules and communicating with a range of people to anticipating their employer’s needs, personal assistants are responsible for some of the most crucial tasks in a workplace. Although sometimes confused Read more...
Planning a corporate event is a complicated job. Here is an executive assistant event planning resource just for you.
What skills do the best Executive Assistants share? Here are 17 that every top performing Executive Assistant has learned to master.
100 crafted Chat GPT prompts for Executive Assistants, Personal Assistants, Virtual Assistants and Admin Assistants. Written by an EA with over 20 years experience supporting high level executives and managing administrative teams, this list will help you leverage the power of Chat GPT to become more efficient, productive and organised in your daily work life.
A niche market is a segment of a larger market with a shared identity that makes it unique. Here are nine niche market examples to explore.
A Executive assistant resume written by a professional.
Below is a list of tech – apps, websites, devices – that cannot […]
